Privacy Policy Notice

The policy: This privacy policy notice is for this website; [www.scottaccountancy.co.uk] and served by [Scott Accountancy Services (North East) Ltd, 119 Lanchester Avenue, Gateshead, Tyne & Wear, NE9 7AN] and governs the privacy of those who use it. The purpose of this policy is to explain to you how we control, process, handle and protect your personal information while browsing or using this website, including your rights under current laws and regulations. If you do not agree to the following policy you may wish to cease viewing / using this website.

Policy key definitions:

“I”, “our”, “us”, or “we” refer to the business, [Business name & other trading names].
“you”, “the user” refer to the person(s) using this website.
GDPR means General Data Protection Act.
PECR means Privacy & Electronic Communications Regulation.
ICO means Information Commissioner’s Office.
Cookies mean small files stored on a users computer or device.

Processing of your personal data

Under the GDPR (General Data Protection Regulation) we control and / or process any personal information about you electronically using the following lawful bases.

We are registered with the ICO under the Data Protection Register, our registration number is: ZA456356
Lawful basis: Consent
The reason we use this basis: By visiting our website and/or communicating with us electronically we deem that we have received your consent to receive the limited information disclosed by these interactions. By appointing us as your representative to act on your behalf we deem this to be consent to use your personal data disclosed to us by you in fulfilment of that role.
We process your information in the following ways: We only process data at the point of being appointed as representing a client, or in rare cases to carry out a specific task in which case we may require to process limited data in connection with that task without being fully appointed. As part of either process, data may be collected to facilitate our role, these would typically be details supplied by you which maybe shared/processed between internal devices to complete our task. In carrying out our instructions we must by necessity process and share the information divulged to us periodically with the relevant agencies, we only share that information with the parties you appointed us to deal with on your behalf and only to the extent that is required to carry out our appointed task in your stead.
Data retention period: We will continue to process your information under this basis until you withdraw consent or it is determined your consent no longer exists.
Sharing your information: We do share your personal information with third parties because of the nature of our appointment by you and they include; HM Revenue & Customs and Companies House.

If, as determined by us, the lawful basis upon which we process your personal information changes, we will notify you about the change and any new lawful basis to be used if required. We shall stop processing your personal information if the lawful basis used is no longer relevant.

Your individual rights

Under the GDPR your rights are as follows. You can read more about your rights in details here;

the right to be informed;
the right of access;
the right to rectification;
the right to erasure;
the right to restrict processing;
the right to data portability;
the right to object; and
the right not to be subject to automated decision-making including profiling.

You also have the right to complain to the ICO [www.ico.org.uk] if you feel there is a problem with the way we are handling your data.

We handle subject access requests in accordance with the GDPR.

Internet cookies

We use cookies on this website to provide you with a better user experience. We do this by placing a small text file on your device / computer hard drive to track how you use the website, to record or log whether you have seen particular messages that we display, to keep you logged into the website where applicable, to display relevant adverts or content, referred you to a third party website.

Some cookies are required to enjoy and use the full functionality of this website.

We use a cookie control system which allows you to accept the use of cookies, and control which cookies are saved to your device / computer. Some cookies will be saved for specific time periods, where others may last indefinitely. Your web browser should provide you with the controls to manage and delete cookies from your device, please see your web browser options.

Cookies that we use are;

Session Cookies
Comments Cookies
Plug in Cookies (variable)

Data security and protection

We ensure the security of any personal information we hold by using secure data storage technologies and precise procedures in how we store, access and manage that information. Our methods meet the GDPR compliance requirement.

Transparent Privacy Explanations

We have provided some further explanations about user privacy and the way we use this website to help promote a transparent and honest user privacy methodology.

Email marketing messages & subscription

Under the GDPR we use the consent lawful basis, we will NOT contact you via any means with advertising (although clients may advertise within the website). Should you receive any advertising communication purporting to be from ourselves please contact us immediately to allow us to look into this with urgency.

Privacy Policy